Kirkbymoorside Town Council

Issued on 11 May 2021 for a meeting of the Town Council to be held at 7pm on 17 May 2021 in Church House, Kirkbymoorside.

On 25 March 2021, Minister for Regional Growth and Local Government, Luke Hall MP confirmed that legislation permitting remote meetings will not be extended in England beyond 7 May 2021. Accordingly, the Ordinary meeting of the Town Council on 17 May 2021 will be held at Church House, with social distancing measures in place, in line with government guidance.

Access to the meeting: Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.

All attendees are required to wear face coverings (unless exempt) and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

The meeting will also be publicly accessible via Zoom.

Meeting access details:

Join Zoom Meeting https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09

Meeting ID: 918 2398 7436 Passcode: 621294

One tap mobile: +441314601196,,91823987436#,,,,,,0#,,621294# United Kingdom; +442034815240,,91823987436#,,,,,,0#,,621294# United Kingdom

Dial by your location: +44 131 460 1196 United Kingdom; +44 203 481 5240 United Kingdom; +44 330 088 5830 United Kingdom

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To elect the Town Mayor for the ensuing year
2. To record the Declaration of Office of the Town Mayor
3. To receive Councillor Holroyd's report of the year 2020-21 and comments on his period of office
4. To give a vote of thanks to Councillor Holroyd for his work during the year 2020-21
5. To elect the Deputy Town Mayor for the coming year
6. To receive apologies for absence
7. To receive Declarations of Interest in items on the agenda
8. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
9. To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
   1. Committees
      1. Finance Committee
      2. Manor Vale Management Committee
      3. Planning Committee
      4. Play Areas & Sports Committee
      5. Staffing Committee
      6. Disciplinary Panel
      7. Appeals Panel
   2. Delegates teams
      1. Internal Control - Councillors Audit
      2. Cemetery Duties
   3. Representatives
      1. Five Towns Meeting
      2. North Ryedale Public Transport Group
      3. Police – Kirkbymoorside Community Consultation Group
      4. Kirkbymoorside Environment Group
      5. John Stockton Trust Foundation
10. To receive reports from representatives on outside bodies
11. Minutes and Matters Arising
    1. To approve the draft minutes of the Meeting held on 26 April 2021
    2. To consider matters arising
    3. To receive the minutes of the Annual Town meeting held on 4 May 2021
    4. To consider approval of any outstanding minutes from committee meetings:
       1. Minutes of the Finance Committee meeting held on 30 September 2019
       2. Minutes of the Manor Vale Woodland Management Committee meeting held on 7 October 2019
       3. Minutes of the Planning Committee meeting dated 16 March 2020
       4. Minutes of the Play Area & Sports Committee meeting dated 28 June 2018
       5. Minutes of the Staffing Committee meeting dated 27 January 2020
12. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
13. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
14. To consider financial matters:
    1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
    2. To receive the Financial Summary to 30 April 2021
15. Annual Governance and Accountability Return 2020/21
    1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31 March 2021 and approve as appropriate
    2. To approve the Accounts for the year to 31 March 2021
    3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31 March 2021
    4. To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31 March 2021
    5. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2021
    6. To approve a report on variances in the accounts beyond the permitted 15%
    7. To approve Minutes of items a-f above
16. To agree the honorarium for the winding of All Saints' Church Clock, currently £200
17. Planning
    1. To review planning applications:
       1. 21/00577/FUL | Erection of single storey rear extension following removal of the existing extension, replace the existing cement render with lime render, remove external drainage and replace internally, repoint or paint with breathable masonry paint and installation of replacement double glazed timber windows to the north elevation | 18 & 20 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQOAFYNOJFY00
       2. 21/00578/LBC | External and internal alterations to include erection of a single storey rear extension following removal of the existing extension, installation of replacement double glazed timber windows to the north elevation, replace the existing cement render with lime render, remove external drainage and replace internally, repoint or paint with breathable masonry paint, replace external grate to No.18 and internal alterations to include installation of a shower room. | 18 & 20 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QQOAGYNOJFZ00
       3. 21/00683/HOUSE | Erection of single storey rear extension | 16 Poplar Avenue Kirkbymoorside YO62 6ES https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QS3ZJJNOJON00
    2. To note Planning Decisions:
       1. 20/01186/73M | Variation of condition 02 of planning approval 18/01313/MFUL dated 29.05.2020 - amendment to elevations to reflect variations in ground level | Land To North Of Wainds Field Kirkbymoorside YO62 6JG Approved
       2. 21/00217/73 | Variation of condition 02 of planning approval 20/00784/FUL dated 17.11.2020 - to allow alterations to the design of the cottage ornee | Ravenswick Hall Young Bank Lane Kirkbymoorside YO62 7LT Approved
18. To consider application to NYCC Highway Authority for a street furniture licence in respect of a bench and planter on the area of pavement at the junction of Market Place and West End, outside 'Something Special'
19. To note footway surfacing works in Ryedale View and Ryedale Crescent are scheduled to begin on 17th May for a period of 5 days
20. To note the Department of Culture, Media and Sport (DCMS) has just launched an open consultation into rural broadband, closing date 11 June 2021 and agree an appropriate response https://www.gov.uk/government/consultations/improving-broadband-for-very-hard-to-reach-premises
21. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
22. To receive the Town Clerk's report
23. Questions to the Chair
24. To note the date of the Ryedale Five Towns meeting on 22 June at 7pm to be held remotely via Google Meet
25. To note the date of the next ordinary meeting of the Town Council on 21 June 2021 at 7pm in Church House

Related Documents:

• 2020-21 Mayor's Report
• Draft - 2021-22 Committees & Delegated Teams
• Draft minutes of the Ordinary Council meeting dated 26 April 2021
• Draft Minutes of the Annual Town meeting dated 4 May 2021
• Minutes of the Finance Committee meeting held on 30 September 2019
• Minutes of the Manor Vale Management Committee meeting dated 7 October 2019
• Minutes of the Planning Committee meeting dated 16 March 2020
• Minutes of the Play Area & Sports Committee meeting dated 28 June 2018
• Minutes of the Staffing Committee meeting dated 27 January 2020
• Supporting Document
• Statement of Accounts to 30 April 2021
• Budget Summary to 30 April 2021
• Annual Governance and Accountability Return 2020/21
• 2020/21 Statement of Accounts
• 2020/21 Bank Reconciliation
• Variances Report 2020/21
• Planning Application 20/01186/73 Decision Notice - Approval
• Planning Application 21/00217/73 Decision Notice - Approval
• NYCC footway works notification - Ryedale View & Ryedale Crescent

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council