Kirkbymoorside Town Council

Issued on 12 July 2023 for a meeting of the Town Council to be held at 7.30pm on 17 July 2023 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. To receive reports from representatives on outside bodies
4. Minutes and Matters Arising
   1. To approve the draft minutes of the Ordinary meeting held on 19 June 2023
   2. To consider matters arising
5. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
6. Discussions with Town Councillors and the County Councillor in respect of questions already posed, and any new matters
7. To consider financial matters:
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 June 2023
   3. To note receipt of the VAT refund in respect of 2021/22 and 2022/2023
   4. To note the cleaning charges for Church House have been revised and the Town Council's 50% contribution of £1,566.50 for 2023
8. Proposal to install a raised pedestrian crossing on Market Place, pursuant to Minute 23037b. dated 19 June 2023
   1. To review the content of the draft consultation and consider any changes as appropriate
   2. To consider means of publication of the consultation, closing date 1 September 2023
9. Play Areas
   1. To receive the annual play area inspection reports
   2. To consider replacement of the Sure Shot Basketball Backboard (item 11.) Option 1 - Sure Shot Basketball Backboard Option 2 - Sure Shot Basketball Backboard Option 3 - Sure Shot Basketball Backboard
   3. To note the surface condition of the Playdale Log & Net Climber (item 13.) has been addressed by application of play grade bark (Minute 23041 dated 19 June 2023))
   4. To consider the report recommendations and agree any action as appropriate
10. To consider an event for presentation of the 'Community Award' and an opportunity to acknowledge the community’s achievements over the previous 12 months, including receipt of reports from local group and charities
11. To review the quarterly footfall monitoring report for Ryedale's market towns
12. To note the date of the meeting to consider arrangements for the next phase of the campaign to support local businesses and promotion of the town on Thursday 27 July at 2pm in The Moorside Room
13. To receive additional information on how to encourage wild flower growth on the grass verges and consider alterations to the grass cutting schedule for 2024 'No Mow May'
14. North Yorkshire Council Subsidised Local Bus Services
    1. To receive information of the consultation to review the North Yorkshire Council subsidised local bus services due for renewal in April 2024, closing date 6 September 2023
    2. To consider a response as appropriate
15. To note damage to one PRoW finger point sign in Manor Vale woodland and consider a contribution of £100 towards the cost of replacement
16. A170 Roundabout
    1. To receive correspondence from a member of the public raising safety issues regarding the A170 carriageway and traffic visibility issues caused by the roundabout
    2. To note referral to North Yorkshire Council and receipt of confirmation that the Highways Authority do not have any safety concerns at this junction
    3. To consider any action as appropriate
17. Christmas Lights
    1. To consider the annual inspection and electrical testing of all connections/sockets for the commercial lights
    2. To receive quotations and consider appointment of the works
       1. Quotation A £1388 + VAT to include PAT Testing of all Town Council owned lights and accessories
       2. Quotation B £7958 + VAT
18. Defibrillators
    1. To receive correspondence from Will Quince, MP, Minister of State for Department of Health and Social Care ( DHSC) regarding defibrillator registration
    2. To note the Town Council defibrillators are already registered on 'The Circuit'
    3. To note the recent software update and installation of replacement battery to the iPAD SP1 Defibrillator, located outside the Bowling Club, Kirkbymoorside sports field
19. Proposed Upgrade to Existing Radio Base Station, Keld Head Road, Kirkbymoorside YO62 6EN
    1. To receive the pre-application consultation letter and proposed plans in relation to the proposed upgrade to the existing telecommunications installation
    2. To consider a response as appropriate
20. To note the 2023 YLCA Joint Annual Meeting will be held at 2pm on 22 July at The Mercure York Fairfield Manor Hotel, Skelton, York, YO30 1XW and to receive associated documents
21. To receive information regarding the D Day 80 Anniversary on 6 June 2024
22. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
23. To receive the Town Clerk's report
24. To receive the Town Mayor's report
25. Questions to the Chair
26. To note the date of the next ordinary meeting of the Town Council on 18 September 2023 at 7.30pm in Church House

Related Documents:

• Draft Minutes of the Ordinary Council meeting dated 19 June 2023
• Statement of Accounts to 30 June 2023
• Financial Summary to 30 June 2023
• Agenda item 7a. Accounts paid
• Agenda item 8. Draft Pedestrian Crossing Consultation
• Agenda item 10. Annual Play Inspection Report
• Agenda item 10. RPII Inspection Scope
• Agenda item 11. Ryedale market towns footfall monitoring report for Q4 of 2022
• Agenda item 13. Grass verges restoration project
• Agenda item 13. Wildflower Verge ID Guide
• Agenda item 13. Kirkbymoorside, Kirby Mills and Keldholme grass cutting maps
• Agenda item14. NYC Local Bus Service Consultation
• Agenda item 16. A170 Roundabout
• Agenda item 17. Christmas light electrical testing - Quotation A
• Agenda item 17. Christmas light electrical testing - Quotation B
• Agenda item 18. Letter from Will Quince MP
• Agenda item 19. Cornerstone pre-application letter
• Agenda item 19. Cornerstone CTIL 10843628 Drawings
• Agenda item 19. Cornerstone General Background Information for Telecommunications Development
• Agenda item 19. Cornerstone Health summary
• Agenda item 19. Cornerstone 5G Services
• Agenda item 19. Cornerstone EMF Guidelines
• Agenda item 20. YLCA Joint AGM Agenda 2023
• Agenda item 20. YLCA AGM Resolutions for debate 2023
• Agenda item 20. YLCA Annual Review 2022-2023
• D Day 80 Anniversary Guide

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council