Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 17 June 2024

Issued on 12 June 2024 for a meeting of the Town Council to be held at 7.30pm on 17 June 2024 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Vacancy
1. To note the resignation of Cllr Jill Wells
2. To note that the office of Councillor Wells has been declared vacant, pursuant to section 87(2) of the Local Government Act 1972
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Annual meeting held on 20 May 2024
2. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town and County Councillors in respect of questions already posed, and any new matters
To consider financial matters
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 31 May 2024
3. To consider management of the grant budget cost code
Annual Governance and Accountability Return 2023/24
1. To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31 March 2024 and approve as appropriate
2. To approve the Accounts for the year to 31 March 2024
3. To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31 March 2024
4. To approve by resolution the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31 March 2024
5. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2024
6. To approve a report on variances in the accounts beyond the permitted 15% and £200
7. To approve Minutes of items a-f above
To consider the grant application submitted by Next Steps Mental Health Resource Centre for £2000 to contribute towards the volunteers' travel costs to attend and support the Kirkbymoorside activities
Community Celebration Event - 12 October 2024
1. To receive a report on progress of arrangements to date
2. To receive the draft budget for allocation of £3000 sponsorship to cover the costs of the event and agree any changes
3. To consider delegating authority to make minor adjustments to the allocation of funds, within the event budget
To review The Moorside Room Policy Position Document and consider management and promotion of the venue
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Mayor's report
Questions to the Chair
To agree the date of the next Ordinary meeting of the Town Council on 15 July 2024 in Church House