Issued on 13 March 2024 for a meeting of the Town Council to be held at 7.30pm on 18 March 2024 in Church House, Kirkbymoorside.
Members of the Council are required to attend. Members of the press and public are also welcome to attend.
To welcome Cllr Chris Bettany and Cllr Hilary Shields to the Town Council, elected by co-option, Minute 23199
Apologies for absence
To receive apologies for absence given in advance of the meeting
To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
To receive and approve the draft minutes of the Planning Committee meeting on 19 February 2024
To receive and approve the draft minutes of the Ordinary meeting held on 19 February 2024
To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town and County Councillors in respect of questions already posed, and any new matters
To consider financial matters
To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
To receive the Financial Summary to 29 February 2024
To review the Council's Asset Register
To review the Internal Audit Terms of Reference
To agree appointment of Ian Smithson to the internal audit at a cost of £187
Community Honours Board
To consider a ceiling budget of £700 for the costs associated with manufacture and installation of the Community Honours Board
To consider the design and specifications of the Honours Board
To note agreement by The Memorial Hall Committee for installation of the Honours Board
Community Celebration Event
To consider the draft criteria for the community awards
To receive the draft award policy and consider adoption of the same
To review the membership and quorum for committees, delegated teams and representatives
To receive the Schedule of meetings for 2024/25
Computing
To consider the cost of £478.33 + VAT to purchase a replacement laptop and £62.50 + VAT for technical services to clone the user data to the new laptop
To note an upgrade of the annual ZOHO Workplace Plan at a cost of £69.88 + VAT, to provide Councillors emails @kirkbymoorsidetowncouncil.gov.uk authorised by the Town Clerk in accordance with Financial Standing orders
Sports field
To receive the report on leak detection carried out on 26 February
To note the full cost of works at £2,700 + VAT, allocated to cost code 106, pursuant to Minute 23194 dated 19 February 2024
To note submission of meter readings to 5 March 2024, by all clubs, subsequent to procedures implemented since the last meeting, Minute 23194
Sports Field Development
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To note the 2023 estimated project costs of £212,085 as detailed in the Expression of Interest successfully submitted in April 2023, subject to inflation
To note the requirement of the Community Ownership Fund application for at least 20% match funding
To note the that Expression of Interest outcomes received prior to February 2024 will no longer be valid
To consider submitting a full application to the Community Ownership Fund and completion of a new Expression of Interest with the requirement of 20% match funding
Planning
To consider Planning Applications:
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North Yorkshire Council in partnership with Keep Britain Tidy
To receive information on two projects being undertaken by North Yorkshire Council in partnership with Keep Britain Tidy
tackling cigarette litter and
chewing gum cleaning
To note the designation of four cigarette pillar bins on Market Place for a trial period, at no cost to the Town Council
To receive information from Swish Fibre and note the information sharing drop-in session from 5-7pm on Tuesday 26 March at the Moorside Room
To receive correspondence from representatives of Great Edstone Church and consider a response as appropriate
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Mayor's report
Questions to the Chair
To receive written applications for the office of Town Councillor and to co-opt candidates to fill the existing vacancies
To agree the date of the annual Town meeting on Tuesday 7 May 2024 at 7pm in The Moorside Room
To agree the date of the next Ordinary meeting of the Town Council on 15 May 2023 in Church House