Kirkbymoorside Town Council

Issued on 9 October 2012 for a meeting of the Town Council to be held at 7.30 pm on 15 October 2012 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence.
2. To receive Declarations of Interest in items on the agenda.
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 17 September 2012
   2. To approve the Minutes of the meeting held on 6 June 2011
   3. To receive the minutes of the Manor Vale Committee held on 25 September 2012
   4. To receive the minutes of the Play Areas Committee held on 2 October 2012
   5. To consider matters arising
      1. Procedure for booking Church House for meetings
      2. Library staff concerns about handling benefits enquiries out of hours
      3. 'Welcome to Kirkbymoorside' signs
      4. Ownership of cobbles
      5. Ryedale View Play Area: damage
      6. Installation of 'Matrix Boards' in Dale End
      7. Moors Bus: note reply from the MYM National park Authority
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business.
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. Consider requests for grants (application forms provided separately): Environment Group
7. To consider financial matters:
   1. To receive the financial statements for the preceding month
   2. To approve cheque payments according to the list provided
   3. To agree and sign a new bank mandate to update the list of cheque signatories
   4. To note confirmation of the Annual Return for the year 2011-12 by the Auditors and comments recorded
   5. To note the expected insurance premium for 2012-13 of £2,631.82 (no change in terms or values)
8. Staffing Matters
   1. To discuss and approve (as appropriate) a recommendation from the Staffing Committee regarding staff appointment(s)
   2. To appoint a temporary Proper Officer with effect from 29 October 2012
9. Annual Plan: to note contents of updated plan
10. Old Library
    1. To consider prices received for repairs to the floor
    2. To note that the PCC has been contacted with regard to the need for a 'French drain'
    3. To consider use of the Old Library (Youth Group)
11. Broadband, Website and E-mail Hosting Arrangements: to note that a tender document is in preparation
12. Street Lights
    1. To consider prices submitted for maintenance of lights
    2. To consider a report on street lights in the town prepared by the County Council
13. Town Guide: to receive an update on preparation of copy, printing and circulation arrangements
14. Planning Matters: to consider application ref 12/00902/CON (demolition of section of boundary wall to form pedestrian access at Norfolk House, Castlegate)
15. Library: to receive performance figures on use of the town Library
16. Receive the Town Mayor’s Report
17. Receive reports from Members representing the Town Council at meetings of outside bodies.
18. Receive reports from Members on delegated matters
19. Receive officers' report
20. Questions to the Chairman
21. To note the date of the next meeting on 19 November 2012 at 7.30 pm in Church House.