Kirkbymoorside Town Council

Issued on 9 April for a meeting of the Town Council to be held at 7.30pm on 14th April March 2014 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the meeting of the Town Council held on 17 March 2014
   2. To receive the minutes of the meeting of the Sports Committee held on 8 April 2014
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with District and County Councillors
   1. County and District Councillors to respond to questions already posed
   2. Town Councillors to raise urgent matters recently arisen
   3. County and District Councillors to advise the Town Council on any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To note that Graham & Co will not be available to carry out the internal audit
   3. To consider and agree to authorise the Town Clerk to appoint an alternative internal auditor
   4. To consider and agree to the expenditure of £50 towards the cost of cotton bags to promote the Ryedale Market Towns
   5. To consider and agree to upgrade the office computer system with a new unit running Windows 8.1
7. To consider advice received from Hedleys Solicitors pursuant to minute 13196a) dated 20 January 2014 for the standardisation of leases for all the buildings and a licence of the pitches
8. Sports Committee
   1. To receive and consider recommendations regarding sportsfield levies
9. Planning
   1. To discuss and agree the Councils further response to Planning Applications 14/00151/FUL, 14/00153/FUL 14/00177/OUT for the development of the Old Highways Depot site at Manor Vale
10. The Moorside Room
    1. To receive an update regarding the progress of the works to the Moorside Room
    2. To consider and agree a policy for the management of the Moorside Room
    3. To consider and agree the requirements for furnishing the Moorside Room http://www.ukofficedirect.co.uk/i/qwq/od-Trexus-Stacking-Chair-Upholstered-with-Shaped-Seat-W480xD420xH500mm-Blue?AFF=LIKAU765&utm_source=#.U0ery6hdXeA
    4. To consider and agree to erect a sign with the name of 'The Moorside Room' on the building and agree a format
11. Made in Kirkby
    1. To receive an update on the progress of arrangements for the 'Made in Kirkby' event
    2. To discuss and agree means of publication and promotion of the event
12. Neighbourhood Plan
    1. To consider and agree options of direct support and grant funding http://www.biglotteryfund.org.uk/global-content/programmes/england/awards-for-all-england
13. To note any progress in respect of the S106 project funding applications which were submitted to RDC on 20 November 2013
14. 5 Towns
    1. RDC's retention of the precept grant - to consider submitting a letter, in conjunction with the other towns, to the MP, Mr Pickles and RDC to express dissatisfaction with the reduction of the precept grant and withholding of funds
    2. Action for Market Towns (AMT) convention - to consider and agree to be part of the bid to host an Action for Market Towns convention in conjunction with the other market towns
    3. Planning Applications - to consider submitting a letter, in conjunction with the other towns, to RDC as Planning Authority to request that Planning Applications be stayed until the site allocation process as determined by the Local Plan is complete
15. To consider and agree a response to communication received from Steve Shaw, Local Works to support the proposal by Sevenoaks Town Council “That the government take the necessary action to allow a percentage of Business Rates to be paid direct to Parish and Town Councils for the benefit of local economic growth.”
16. Grants
    1. Consider requests for grants (application forms provided separately):
       1. All Saints Church PCC request £2000 for maintenance of All Saints Churchyard
17. To consider pursuing the possibility of introducing a pedestrian crossing on Market Place to enable safe crossing of the main street and to act as a traffic calming measure
18. To note that the replacement bench has been installed on Market Place
19. To acknowledge receipt of an invitation from the Kirkbymoorside & District Camera Club to the Mayor to attend the official opening of the annual Photographic Exhibition on Friday 20th June
20. To receive the schedule of meetings for 2014-15
21. To receive the Town Mayor’s Report
22. To receive reports from Members representing the Town Council at meetings of outside bodies
23. To receive reports from Members on delegated matters
24. To receive the Town Clerk's report
25. Questions to the Chairman
26. To note the Annual Town meeting will be held at 7pm on 7 May 2014 in the Moorside Room
27. To note the date of the next meeting on 19 May 2014 at 7.30 pm

Related Documents:

• Supporting Document
• Minutes 17 March 2014
• Sports Committee Minutes 8 April 2014
• Financial Summary April 2014
• Budget Summary April 2014
• Statement of Accounts April 2014
• Revised Budget Summary March 2014
• Draft Club Lease
• Draft Pitch Licence
• Rack Systems Table designs for Moorside Room] * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas13-14/Council/2014-03-17/NeighbourhoodPlanGuidanceNotes.pdf|Neighbourhood Plan Guidance Notes
• Moorside Room Draft Booking Form and Guidelines V3
• Notes of the 5 Towns meeting 25 March 2014
• Report from Jan Devos on hosting an AMT convention
• 2014-15 Schedule of Meetings