Kirkbymoorside Town Council

Issued on 15th March 2017 for a meeting of the Town Council to be held at 7.30pm on 20th March 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the Meeting held on 20th February 2017
   2. To receive the minutes of the Finance Committee meeting held on 9th March 2017
   3. To receive the minutes of the Play Areas and Sports Committee meeting held on 16th March 2017
   4. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 28th February 2017
   3. To receive recommendations from the Finance Committee
   4. To agree the appointment of an internal auditor
   5. To agree the terms of reference for the internal auditor
   6. To agree the monthly payment of £130 to Kirkbymoorside Community Library in respect of Town Council office premises in Church House
7. To note information received from FSB in respect of the closure of the Kirkbymoorside HSBC branch
8. Grants
   1. To consider and agree the grant application submitted by Kirkbymoorside Bowls Club in the amount of £439.92 for the purchase of 8no. Henselite Bowls Gatherers to satisfy safety criteria
   2. To consider and agree the grant application submitted by Kirkbymoorside Cricket Club in the amount of £2096.51 for the installation of showers and mixer valves in the home and away changing rooms
9. To consider tenders received for Maintenance of Manor Vale Woodland and grounds maintenance and appoint a contractor
10. Moorside Room
    1. To consider and agree the installation of an exterior emergency light at the entrance to the Moorside Room at a cost of £160(no VAT), in compliance with Fire & Safety Regulations
    2. To consider and agree the appointment of East Coast Fire & Rescue Services for the six-monthly service for Alarm and Emergency Lighting at a cost of £70.00 + VAT per inspection, in compliance with Fire & Safety Regulations
    3. To note the supply and installation of 1no. 1kg powder fire extinguisher and signage by East Coast Fire & Rescue Services in compliance with Fire & Safety Regulations.
    4. To consider and agree the request from All Saints’ PCC, to grant permission for a surface mounted cable to run from ground level to a sensor at height of approximately 9’, to the exterior of the Moorside Room, front right aspect.
11. To consider information received from Philip Sharp, NYCC Highways Authority in respect of parking and traffic concerns on West End and agree an appropriate response
12. To receive information on progress of negotiations between Ryedale District Council and Royal Mail in respect of parking permits in Town Farm and other RDC car parks for the Royal Mail vehicles
13. To receive information in respect of progress of the Ryedale Market Towns Promotion project and agree a contribution of £500 pa for 2 years pursuant to minute 16143
14. Community Resilience & Emergency Planning for Kirkbymoorside
    1. To consider information provided by Robin Derry, Senior Resilience & Emergencies Officer, North Yorkshire County Council http://www.emergencynorthyorks.gov.uk/communityep
    2. To consider and agree to invite members of the public to participate in the formation of a Community Resilience & Emergency plan
15. To note correspondence received from Anne Nightingale, Frack Free Ryedale and to reiterate the policy position, Minute 14163 dated 19 January 2015, as follows: “We have a number of unresolved concerns about important aspects of fracking, and therefore are opposed to any fracking activities in our locality until such a time as satisfactory answers are forthcoming”
16. To note that pursuant to complaints by residents regarding the condition of the hedge row and recycling area at the A170 layby RDC StreetScene are aware of the issue and action has been instructed
17. To agree a date for the Town Meeting
18. To receive the schedule of meetings for 2017-18
19. To receive the Town Mayor's Report
20. Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
21. To receive reports from Members on delegated matters
22. To receive the Town Clerk's report
23. Questions to the Chairman
24. To note the date of the next meeting on 24th April 2017 at 7.30pm in Church House

Related Documents:

• Council Minutes 20 February 2017
• Finance Committee Minutes 9 March 2017
• Play Areas & Sports Committee Minutes 16 March 2017
• Supporting Document
• Financial Summary to 28 February 2017
• Budget Summary to 28 February 2017
• Statement of Accounts to 28 February 2017
• 2017-18 Cost Code allocation
• Risk Assessment Strategy Revised 9 March 2017
• Internal Audit Terms of Reference
• Register of Assets revised 9 March 2017
• Draft 2017/18 Levy charges
• FSB letter to HSBC dated 13th March 2017
• NYLRF Community Emergency Plan Template
• Correspondence from Anne Nightingale, Frack Free Ryedale