Kirkbymoorside Town Council

Issued on 11 November 2020 for a meeting of the Town Council to be held remotely via Zoom at 7pm on Monday 16 November 2020

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Meeting ID: 918 2398 7436 Passcode: 621294

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Members of the press and public are welcome to attend

Recording the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Meeting held on 19 October 2020
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To report the cost of training since the last meeting of the Council pursuant to minute 20033
   2. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
   3. To receive the Financial Summary to 31 October 2020
   4. To authorise payment of £414.22 to Scarborough and Ryedale Carers Resource from the £1000 held for the Community Fridge Project
7. To consider the term of additional warranty of the Vehicle Activated Traffic Signs (beyond the standard warranty of 24 months) at £150.00 per year per device
8. To receive the Traffic Regulation Order for the 20 mph speed limit on Tinley Garth, Westfields and West End, which was sealed on 6 November 2020 and will come into operation on 19 November 2020
9. Trees
   1. To receive information on the Tree Charter https://www.nalc.gov.uk/library/news-stories/2664-charter-for-trees-woods-and-people/file
   2. To reiterate the Town Council's position statement regarding tree works that wherever necessary any works should be as conservative as possible to ensure the protection of the local trees (recorded at Minute 19038d) of the meeting dated 17 June 2019)
   3. To consider inclusion to the Town Council's position statement of the intention to plant replacement native trees, in suitable locations, to replace any felled trees
   4. To consider options available for management of tree 0166 at the sports field
   5. To receive the quotation for works as recommended in tree safety assessments for Manor Vale woodland, Old Road play area, Ryedale View play area and the sports field and agree the works as necessary
   6. To agree works as necessary
10. Play Areas
    1. To consider purchase of 6 skate ramp panels (Skatelite Pro Natural 2440 x 1220 x 6mm 6mmx 26mm) at a cost of £960.00 + VAT
    2. To consider the cost of £60.00 for works to customise and replace one skate ramp panel
    3. Cleaning
       1. To note the arrangement for annual jet washing of the play equipment at Ryedale View Play area and the toddler play area at Old Road at a cost of £150 and £100 respectively
       2. To consider delegating authority to the Town Clerk to arrange additional cleans of the play equipment if necessary, in accordance with Financial Standing Order 3.4
11. To consider the application by Kirkbymoorside Tennis Club for the allocation of £1000 from code 30 towards the cost associated with the purchase and installation of wash facilities at the tennis courts, pursuant to Minute 19094c.iv)
12. To note the award of £20,000 from the AJ1 Project Road Safety Fund in response to the grant application submitted by the Town Council in partnership with Ryedale Cycle Forum and Kirkbymoorside Environment Group and agree the Document of Understanding
13. Reopening High Streets Safely Fund
    1. To receive information on Ryedale District Council's management of the Reopening High Streets Safely Fund
    2. To consider the display of Covid signage on selected Town Council owned lamp posts https://www.google.com/maps/d/u/0/edit?mid=1sYsW6T5h2vJeVskIgHWe2VVIkFp4aFBT&ll=54.221119987333495%2C-0.8499259500000012&z=10
14. Planning
    1. To consider submission of an Enforcement Request to Ryedale District Council to take Enforcement Action under S215 of the Town and Country Planning Act in respect of the site at the following sites:
       1. Old Highways Depot Manor Vale Lane Kirkbymoorside YO62 6EG
       2. Land To North of Wainds Field Kirkbymoorside YO62 6JG
    2. To review planning applications:
       1. 20/01012/HOUSE | Installation of replacement front door | 69 West End Kirkbymoorside YO62 6AD https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIHOW3NOHU400
       2. 20/01020/HOUSE | Erection of a linking structure between the dwelling and adjacent detached barn used as a hobby studio to allow internal access between them | 8 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIJJJCNOHUH00
       3. 20/01021/LBC | External and internal alterations to allow erection of a linking structure between the dwelling and adjacent detached barn used as a hobby studio to allow internal access between them | 8 West End Kirkbymoorside YO62 6AF https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIJJJRNOHUI00
       4. 20/01047/HOUSE | Erection of first floor extension above existing detached garage to form guest accommodation | Duna Cottage Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6NB https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QIWUN6NO0AE00
       5. 20/01061/LBC | Internal alterations to remove existing loadbearing wall | Clay Hill House Village Street Keldholme Kirkbymoorside YO62 6NBhttps://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=QJ0LF9NOHXQ00
    3. To note approval of planning application 20/00791/LBC | Erection of rear open sided entrance porch | Rowan Tree Cottage 18 High Market Place Kirkbymoorside North Yorkshire YO62 6BQ
15. Code of Conduct
    1. To note the response from Luke Hall MP, Minister for Regional Growth and Local Government to Kevin Hollinrake MP following the Town Council's request that the Committee on Standards in Public Life reviews progress on the implementation of the wider recommendations detailed in its 2019 report on the current ethical framework (Minute 20052d)iv.)
    2. To note the further consultation by the Committee for Standards in Public Life (CSPL)
    3. To consider the questions raised in NALC briefing PC13-20 and agree a response
16. To receive information of North Yorkshire County Council's proposal for a single unitary council to replace the County Council and the seven district councils http://www.northyorks.gov.uk/proposal
17. To consider joining Local Authorities Climate Action's information network for Low Carbon/Climate Change activities in York and North Yorkshire
18. To receive the Town Mayor's Report
19. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
20. To receive the Town Clerk's report
21. Questions to the Chair
22. To note the date of the next meeting to be held remotely via Zoom at 7pm on Monday 21 December 2020

Related Documents:

• Draft Council Minutes 19 October 2020
• Supporting Document
• Statement of Accounts 31 October 2020
• Financial Summary to 31 October 2020
• Budget Summary to 31 October 2020
• TWM Vehicle Activated Signage Terms & Conditions
• 20mph Traffic Regulation Order for Tinley Garth, Westfields and West End
• Agenda item 9 d & e
• Tennis Club Grant Application Form
• Tennis Club Constitution
• Tennis Club Business Plan
• AJ1 Document of Understanding
• Ryedale District Council Enforcement Request Form
• Correspondence sent to MP Hollinrake relating to Member Code of Conduct
• Response from Luke Hall re government response to the Committee on Standards in Public Life’s (CSPL) Review of Local Government Ethical Standards
• NALC briefing PC13-20
• Letter from County Cllr Carl Les dated 27 October 2020 in respect of NYCC proposal for a single unitary council
• NYCC proposal for a single unitary council - Summary document
• Letter from County Cllr Carl Les dated 9 November 2020 in respect of NYCC proposal for a single unitary council

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council