Kirkbymoorside Town Council

Issued on 14 July 2021 for a meeting of the Town Council to be held at 7.30pm on 19 July 2021 in Church House, Kirkbymoorside.

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.

All attendees are required to wear face coverings (unless exempt) and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

The meeting will also be live streamed to enable any members of the public simply seeking to watch (and not participate in the meeting) to do so safely and reduce numbers in attendance.

Live Stream viewing details: https://zoom.us/j/91823987436?pwd=cXZOLzM0RW9rRllVdVMybUNKQlpoZz09 Meeting ID: 918 2398 7436 Passcode: 621294

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Meeting held on 21 June 2021
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 June 2021
7. Grants
   1. To consider the grant application submitted by Next Steps Mental Health Resource Centre for £2,184 to cover the cost of rent for the Kirkbymoorside sessions
   2. To consider the grant application submitted by Moorsbus for £500 to cover the associated costs of one bus for two days service
   3. To note the installation of wash facilities at the tennis courts has been completed and to receive thanks from Kirkbymoorside Tennis Club for the allocation of £1000 (Minute 19094c.iv)
8. S106 and Community Infrastructure Levy (CIL)
   1. To note availability of £2,287.00 in Section 106 funds associated with ‘Westfield Mews’ - Planning Application 01/00028/FUL Erection of 18 no. three bedroomed dwellings and 13 no. two bedroomed flats with associated parking and access at West End Garage, Westfields
   2. To note the closing date for funding applications for S106 funds of 3 September 2021
   3. To note the CIL payment of £408 in respect of development at 6 Market Place Planning Application 17/00101/FUL | Change of use and alterations to existing two-bedroom apartment, attached outbuilding and rear section of retail units to form a total of 3no. one-bedroom apartments, 2no. two-bedroom apartments and 1no. ground floor retail unit following demolition of existing extension to north-west elevation | 6 Market Place Kirkbymoorside YO62 6DB
   4. To note the CIL payment of £32958.75 in respect of development at Wainds Field Planning Application 18/01313/MFUL, which will be paid in four instalments of £8239.68 in August 2021, November 2021, February 2022 and August 2022.
9. Flood risk management at Kirby Mills and Keldholme
   1. To receive the proposal from JBA Consulting for a Natural Flood Management Feasibility Assessment of the River Dove upstream of Kirkbymoorside to provide potential flood mitigation options to the residents of Keldholme/Kirby Mills
   2. To consider the cost of £4,985 (+ VAT) for the assessment, for presentation to appropriate authorities in support of efforts to initiate satisfactory action
10. Street furniture
    1. To note the street furniture licence has been issued by NYCC Highway Authority for the installation of a bench outside 7 Market Place
    2. To consider the costs associated with purchase of a 6ft wooden bench: £695 (+ VAT); £80 - £100 (+ VAT) engraving and £40 installation charge
    3. To consider the request from Moors Gateway Rotary to donate the cost of a 6ft wooden bench (including installation) engraved with “Moors Gateway Rotary” to the Town Council
    4. To receive a request for the installation of a tree planter outside 24 and 26 Market Place and consider application to NYCC Highway Authority for a street furniture licence
    5. To consider allocation of funds from the initial CIL payment of £8239.68 in respect of development at Wainds Field Planning Application 18/01313/MFUL to cover the cost of purchase and installation of tree planters
    6. To receive the audit of Town Council benches and seats
    7. To consider application for the S106 funds associated with ‘Westfield Mews’ to cover the cost of the programme of refurbishment of street furniture
    8. To consider application of the £408 CIL payment in respect of development at 6 Market Place Planning Application 17/00101/FUL to cover the cost of refurbishment of the three benches on Market Place
11. Christmas lighting
    1. To consider converting the lighting columns on Piercy End, Market Place and High Market Place with sockets and timers to support Christmas lighting motifs at the cost of £4,282.30 + VAT
    2. To consider the request by a member of the public to donate the cost of the conversion of lighting columns to support Christmas lighting motifs
    3. To consider the proposal for provision of new Christmas lighting
    4. To consider the request by a member of the public to donate the cost of the Christmas lighting
12. To consider renewal of the clerk's annual membership to the Society of Local Council Clerks due on the 1st August 2021 at a cost of £234
13. To receive the 2021/22 Schedule of meetings
14. To receive information on the lighting of Beacons on the 2nd of June 2022 to celebrate the Queen’s Platinum Jubilee and consider participation www.queensjubileebeacons.com
15. To receive the York and North Yorkshire Climate Action Practitioner's update
16. To receive the HM Land Registry (HMLR) Parish land ownership survey report
17. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
18. To receive the Town Clerk's report
19. To receive the Town Mayor's report
20. Questions to the Chair
21. To note the date of the next ordinary meeting of the Town Council on 20 September 2021 at 7pm in Church House

Related Documents:

• Draft minutes of the Ordinary Council meeting dated 21 June 2021
• Supporting Document
• Statement of Accounts to 30 June 2021
• Financial Summary to 30 June 2021
• Next Steps Grant Application
• Nest Steps Constitution
• Next Steps Business Plan Narrative 2020 - 2025
• Next Steps Annual Accounts
• Moorsbus CIC Grant Application Form
• Moorsbus CIC Financial Disclosure
• Moorsbus CIC Report
• Moorsbus CIC Accounting Statements
• Proposal from JBA Consulting for a Natural Flood Management Feasibility Assessment
• Audit of Town Council benches and seats
• Christmas Lighting Proposals
• Christmas Lighting Proposal Quotation
• 2021/22 Schedule of Meetings
• HM Land Registry parish land ownership survey report

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council