Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 19 February 2024

Issued on 13 February 2024 for a meeting of the Town Council to be held at 7.30pm on 19 February 2024 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Ordinary Meeting held on 15 January 2023
2. To consider matters arising
3. To receive the minutes of the Staffing Committee meeting on 7 February 2024 at 10am
4. To receive the minutes of the Staffing Committee meeting on 7 February 2024 at 11am
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Councillors in respect of questions already posed, and any new matters
To consider financial matters
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 January 2024
3. To agree the 2024 honorarium for the winding of All Saints' Church Clock, currently £250
20mph and Highways considerations
1. To note the response from North Yorkshire Council Highways Authority in respect of existing 20mph signage in the town centre, pursuant to minute 23169, agenda item 12 of the Ordinary meeting dated 15 January 2024
2. To note the response from North Yorkshire Council Highways Authority in respect of the feasibility of introducing a 40mph buffer zone on Gilamoor Road, pursuant to minute 23169, agenda item 12 of the Ordinary meeting dated 15 January 2024
3. To note the response from North Yorkshire Council Highways Authority in respect of safety concerns for motorists and pedestrians on the A170 associated with the highways works in proximity to the Manor Woods development pursuant to minute 23168, agenda item 11 of the Ordinary meeting dated 15 January 2024
Grass Cutting and Wildflower Friendly Verges
1. To receive correspondence from NYCC with regards to urban grass cutting highway visibility splays and consider continued provision of this service at the revised rate of 8.0p per m2, accounting for a contribution of £1122.89 for the 2024/25 season
2. To receive the draft revisions to the grass cutting contract pursuant to Minute 23170
3. To consider and agree the revisions to the grass cutting contract
4. To consider the designs for signage to denote the designate wildflower friendly verges
5. To receive information on 'Caring for God's Acre' https://www.caringforgodsacre.org.uk/
6. To consider revisions to grass cutting of the town cemetery
Christmas Lighting
1. To receive correspondence in respect of the Christmas tree scheme and consider the cost of £330 to support the scheme, pursuant to Minute 23175
2. To consider a 3 year extension to the hire agreement for the commercial Christmas lighting at the reduced cost of £9,216.47 + VAT per annum for the period from 2024 to 2026
3. To consider the design options for pole mounted motifs
To consider promotion of the town and agree any appropriate action
Sports field
1. To note works necessary to detect and repair the water leak at the sportsfield at a cost of £1,650 + VAT, authorised by the Town Clerk in accordance with Financial Standing orders
2. To consider the format for submission of meter readings by the sports clubs
3. To consider the payment terms for invoices issued to the sports clubs for utilities and levies
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
To receive the Town Mayor's report
Questions to the Chair
To receive written applications for the office of Town Councillor and to co-opt candidates to fill the existing vacancies
Staffing
1. To note that the Town Clerks annual appraisal was carried out on 7 February 2024
2. To consider recommendations received from the Staffing Committee
To agree the date of the next ordinary meeting of the Town Council on 18 March 2024 at 7.30pm in Church House