Kirkbymoorside Town Council

Issued on 11 September 2024 for a meeting of the Town Council to be held at 7.30pm on 16 September 2024 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Ordinary meeting held on 15 July 2024
   2. To consider matters arising
   3. To receive the minutes of the Manor Vale Management Committee meetings on 12 July and 5 September respectively
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 August 2024
7. To receive a report on progress of arrangements for the Community Celebration Event on 12 October 2024
8. Moorside Room
   1. To receive information on the latest advice from Historic England on Adapting Historic Buildings for Energy and Carbon Efficiency
   2. To receive information on options available for alternative heating systems and insulation of the building, pursuant to Minute 240246a.
   3. To receive information on any funding opportunities available to cover the associated costs
   4. To consider formation of a Committee focused on the promotion of the Moorside Room, pending completion of any works necessary
   5. To consider taking part in the Leeds Gallery Scheme
   6. To consider holding Town Council meetings in the Moorside Room during the warmer months of the year
9. Old Road Play Area
   1. To receive quotations for remedial repairs and consider comments provided
   2. To note acknowledgment of Sovereign Play that the multi-climbing unit remains compliant to the relevant standards following emergency repairs, and the warranty remains valid
10. Ryedale View Play Area
    1. To receive responses from the initial public consultation for replacement play equipment
    2. To consider the format of the secondary consultation with the wider community
11. Manor Vale woodland Management Plan
    1. To receive the recommendations of the Manor Vale Management Committee for revisions to the Management Plan
    2. To consider adoption of the updated Management Plan
12. To receive further information regarding local healthcare provision, pursuant to Minute 24036 dated 17 June and Minute 24040 dated 15 July 2024
13. To receive information on local policing and consider means to encourage members of the public to report all non-urgent incidents to the police via 101
14. To consider supporting the town's retailers and agree any appropriate action
15. Sports field
    1. To receive a summary of accounts and meter readings
    2. To receive information on energy analysis of the sports field utilities and consider any appropriate action
16. To consider permission for Ryedale Environment Group to have a storage container at the sports field
17. Remembrance Sunday
    1. To consider the cost of £568 for traffic management of the Remembrance Day parade, expenditure budgeted to Cost Code 22
    2. To agree a sum to contribute towards a poppy wreath
18. To consider the cost of £300 to validate the Kirkbymoorside Directory and ensure compliance with GDPR
19. To receive information on North Yorkshire Council's Let's Talk Active ‘Let’s Talk Active’ consultation, survey closes on 4 November 2024
20. YLCA
    1. To receive the YLCA Annual Review 2023/24
    2. To note the date of the YLCA Ryedale branch meeting on Tuesday 1 October 2024 at Malton and consider any matters of interest or concern to be included on the agenda
21. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
22. To receive the Town Clerk's report
23. To receive the Town Mayor's report
24. Questions to the Chair
25. To agree the date of the next Ordinary meeting of the Town Council on 21 October 2024 in Church House

Related Documents:

• Draft minutes of the Ordinary meeting dated 15 July 2024
• Minutes of the Manor Vale Management Committee meeting dated 12 July 2024
• Minutes of the Manor Vale Management Committee meeting dated 5 September 2024
• Supporting Document - Agenda item 6.
• Statement of Accounts to 31 August 2024
• Financial Summary to 31 August 2024
• The Moorside Room Policy Position Document
• Play Area Repairs Quotation - Streetscape
• Play Area Repairs Quotation - Playdale
• Proposals for new play equipment at Ryedale View play area
• Supporting Document - Agenda item 10.
• 2024 Manor Vale Management Plan
• Supporting Document - Agenda item 12.
• supporting Document - Agenda item 15.
• Sportsfield Energy Proposal 2025
• Sportsfield Gas Supplier Comparisons - 2025
• Remembrance Day - Traffic Management Quote
• Remembrance Day - Traffic Management Plan
• YLCA Annual Review 2023/2024

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council