Kirkbymoorside Town Council

Issued on x March 2026 for the Ordinary meeting of the Town Council to be held at 7.30pm on 16 March 2026 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To approve the draft minutes of the Ordinary meeting dated 16 February 2026
   2. To receive the Events Committee Minutes and consider any recommendations
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Councillors in respect of questions already posed, and any new matters
6. Financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 28 February 2026
   3. To agree appointment of the internal auditor for 2025/26 at a cost of £207
7. To consider and approve the content and design of the new Town Information panel, as part of Kirkbymoorside Community Support Group's project funded by York and North Yorkshire Combined Authority VSHS Fund, and agree any comments
8. Flood Response & Resilience
   1. Emergency Comms
      1. To consider matters arising from the January meeting, Minute 25160 as reported at the February meeting, Minute 25184
      2. To receive information regarding alternative radio rebroadcast techniques
      3. To receive the quotation for six no. hand held radios and micro mag antenna at a cost of £489.65 + VAT
      4. To agree any appropriate response and expenditure from the balance of Two Ridings Community Foundation Funds
   2. To note North Yorkshire Resilience & Emergencies will be holding a Drop-in session at the Moorside Room on 14 April for local residents affected by flooding
   3. To note the subject of 'Resilience to Major Incidents' will be covered by the North Yorkshire Resilience & Emergencies Team at the Parish Liaison meeting on 17 March
   4. To consider and agree recommendations by the Environment Agency for Natural Flood Management (NFM) works in Manor Vale woodland, to be carried out in partnership with Kirkbymoorside Environment group volunteers
9. Events Committee & 2026 Community Awards
   1. To receive the draft minutes of the Events Committee meeting dated 9 March 2026
   2. To consider recommendations of the Events Committee
10. To consider use of the Moorside Room, at no charge, for activities associated with the Mini-Police scheme organised by North Yorkshire Police in conjunction with Kirkbymoorside Primary School, the next being a mock court case on 15 May 2026
11. To consider reapplying to North Yorkshire Council for a review of the street lighting schedule with a view to reducing the number of all night lights in support of Dark Skies
12. To note arrangements for repairs to the town clock in All Saints' Church Tower, authorsided by the Town Clerk in accordance with Standing orders, at a cost of £180 + VAT
13. To agree the cost of £x for safe disposal of asbestos materials arising from dismantling of the Football Club machinery stores, as part of the Phase I Build, pursuant to Minute 25163 dated 19 January 2026
14. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
15. To receive the Town Clerk's report
16. To receive the Town Mayor's report
17. Questions to the Chair
18. To receive written application(s) for the office of Town Councillor(s) and to co-opt candidate(s) to fill the existing vacancies
19. Staffing
    1. To receive the Staffing Committee Minutes dated 16 February 2026
    2. To consider recommendations of the Staffing Committee
20. To note the date of the next ordinary meeting of the Town Council on 20 April 2026 at 7.30pm in Church House

Related Documents:

• Draft Minutes of the Ordinary Council meeting dated 16 February 2026
• Agenda item 6. Accounts paid since the last meeting of the Council
• Agenda item 6. Statement of Accounts to 28 February 2026
• Agenda item 6. Financial Summary to 28 February 2026
• Agenda item 6. Budget Summary to 28 February 2026

All documents will be live by 5pm on the day of the meeting.

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council