Kirkbymoorside Town Council

Issued on 10 November 2021 for a meeting of the Town Council to be at Church House, 7.30pm on Monday 15 November 2021

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.

All attendees are asked to respect the continued need for social distancing and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Meeting held on 18 October 2021
   2. To receive the draft minutes of the Manor Vale Management Committee meeting on 4 November 2021
   3. To receive the draft minutes of the Finance Committee meeting on 9 November 2021
   4. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To report the cost of training since the last meeting of the Council pursuant to minute 20033
   2. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
   3. To receive the Financial Summary to 31 October 2021
   4. To receive recommendations from the Finance Committee regarding the budget for 2022/23
   5. To agree the budget for 2022/23 and determine the precept
7. Section 106 and Community Infrastructure Levy (CIL)
   1. To note the allocation of £9,305.49 from the CIL in respect of development at Wainds Field Planning Application 18/01313/MFUL (£32,958.75 ) and the remaining balance of £23,653.26
   2. To receive correspondence from Ryedale District Council confirming payment of £8,239.68 being the first instalment of CIL in respect of Planning Application 18/01313/MFUL
   3. To receive the determination of the application for Section 106 funds associated with ‘Westfield Mews’, pursuant to Minute 21058
8. Flood Risk - To note that pursuant to Minute 21099 a meeting with the associated agencies has been scheduled to be held on Monday 10 January 2022 to determine an appropriate course of action
9. To receive the final determination by Ryedale District Council in respect of Town Farm car park
10. To consider the cost of £1,328.94 + VAT for remedial repairs to play equipment at Old Road play area
11. Public Seats
    1. To note that the public bench at the Millennium flower bed at the junction of Westfields and the A170 has been refurbished by Richard Ward and David Brewer
    2. To note that materials for Schedule One of the refurbishment programme were ordered from Duncombe Sawmill on 7 October 2021 - at the time of issue of the agenda the order has not been received due to supply issues and a mechanical breakdown, the order is expected by 20 November
    3. To note that materials for Schedule Two of the refurbishment were ordered from Duncombe Sawmill on 9 November 2021
12. To consider the request by Next Steps Mental Health Resource Centre to locate a lockable storage container at the Moorside Room
13. To receive the invitation to attend an online briefing on the progress being made on the transition to a new unitary council for North Yorkshire in December 2021
14. To receive information on NYCC's Respect & Protect Campaign
15. Christmas
    1. To note the installation of the Commercial Christmas lights by Blachere Illumination is scheduled to commence on 12 November 2021
    2. To note the icicle lights will be put up by the Town Clerk and Ravenswick Hall estate staff on 25 November and 2 December 2021
    3. To acknowledge the generous donation of the cost of the town Christmas lights
    4. To note that the 'Best Dressed Christmas Window' will be judged on 5 December 2021
16. Community Award
    1. To invite nominations for the Community Award
    2. To note the closing date for nominations is 31 January 2022
17. To receive the Town Mayor's Report
18. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
19. To receive the Town Clerk's report
20. Questions to the Chair
21. To note the next meeting to be held at 7.30pm on Monday 20 December 2021 in Church House

Related Documents:

• Draft Council Minutes 18 October 2021
• Draft minutes of the Manor Vale Management Committee meeting 4 November 2021
• Draft minutes of the Finance Committee meeting 9 November 2021
• Supporting Document
• Statement of Accounts 31 October 2021
• Budget Summary to 31 October 2021
• Draft Budget 2022/23
• CIL Payment 18/01313/MFUL
• Playdale Quotation for remedial repairs at Old Road play Area
• NYCC Invitation to briefings
• NYCC Respect & Protect Campaign
• NYCC Respect & Protect Pavement Vinyl

Notice drafted by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council