Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda - Ordinary Meeting of the Town Council 15 May 2023

Issued on 10 May 2023 for a meeting of the Town Council to be held at 7.30pm on 15 May 2023 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To elect the Town Mayor for the coming year
To record the Declaration of Office of the Town Mayor
To receive Councillor Wells' report of the year 2022/23
To give a vote of thanks to Councillor Wells for their work during the year 2022/23
To elect the Deputy Town Mayor for the coming year
Apologies for Absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Town Council Policies
1. To resolve to adopt the revised Code of Conduct pursuant to Minute 22231
2. To record the Undertaking to Observe the Members' Code of Conduct
3. To review the Standing Orders and agree any revisions as appropriate
4. To review the Financial Standing Orders, noting the increase to the Public Contract Regulations threshold at 11.2, and agree any revisions as appropriate
To review the membership and quorum for committees, delegated teams and representatives
To appoint two councillors to attend the YLCA Ryedale Branch meeting to represent the council as voting representatives
To receive reports from representatives on outside bodies
Minutes and Matters Arising
1. To approve the draft minutes of the Planning Committee meeting held on 17 April 2023
2. To approve the draft minutes of the Meeting held on 17 April 2023
3. To receive the minutes of the Annual Town meeting held on 2 May 2023
4. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters
Financial matters
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 30 April 2023
3. To record changes to the bank Mandate for Local Authority
To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
Staffing
1. To note the National Joint Council for Local Government Services pay award for 2022/23 included agreement of an annual leave increase from 1st April 2023
2. To receive information on developments in the local government pay round for 2023 LGA - Local Government Pay 2023
Grant Applications
1. To note the 2023/24 Grant Budget balance of £3440 accounting for the allocation of £1560 to the Ryedale Community Foodbank (Minute 22208)
2. To consider the grant application submitted by Moorsbus CIC in the amount of £500 to contribute towards the service provision of the Moorsbus
3. To consider the grant application submitted by Next Steps Wellbeing/Mental Health Centre Kirkbymoorside in the amount of £3570 to cover the cost of rent for the Kirkbymoorside programmes for one year
4. To consider the grant application submitted by Friends of Kirkbymoorside CP School in the amount of £2800 for costs associated with a 'Colour Run' event
CIL Community Infrastructure Levy Ryedale District Council Infrastructure Funding Statement 2022 (Financial Year 2021/22) Ryedale District Council Infrastructure Funding Statement 2021 (Financial Year 2020/21) Ryedale District Council Infrastructure Funding Statement 2020 (Financial Year 2019/20)
1. To receive information on progress of the CIL019 application for redevelopment of Kirkbymoorside Cricket and Football Club premises
2. To consider inviting members of North Yorkshire Council to a site visit to demonstrate the need for the CIL019 project
Planning
1. To consider Planning Applications:
  1. ZE23/00378/S119 | Diverting the existing public right of way to enable development of the land to be carried out in accordance with the planning permission reference 17/01449/MREM and 13/01314/MOUT. | Land At Westfields Kirkbymoorside North Yorkshire https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=RSYIKRNO01500
  2. 23/00325/HOUSE | Extension and alteration of existing entrance porch to side elevation and conversion of garage to provide additional living accommodation | 1 Eastway Close Kirkbymoorside North Yorkshire YO62 6NG https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=RS4TMINOIJV00
  3. 23/00335/CAT | Heavy pruning of fir trees | 75 West End Kirkbymoorside YO62 6AD https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=RS84NINO0AE00
  4. ZE23/00375/HOUSE | Erection of single-storey extension to south-east elevation | Gales House Kirkby Lane Gillamoor Kirkbymoorside North Yorkshire YO62 7HT Withdrawn https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=RSXZMONOIP500
2. To note Planning Decisions:
  1. 22/01330/FUL | Erection of single-storey extension to existing factory | Micro Metalsmiths Ltd Ings Lane Kirkbymoorside North Yorkshire YO62 6PX Approved
  2. 23/00141/HOUSE | Erection of a part single storey/part two storey rear extension and the formation of a new entrance to the west elevation | Blenheim West Fields Kirkbymoorside YO62 6AG Approved
  3. 23/00146/FUL | Removal of existing machinery store and redundant pigeon club shed and erection of a building for use as machinery store and changing rooms | Recreation Club New Road Kirkbymoorside YO62 6DY Approved
  4. 23/00206/HOUSE | Conversion of 2no existing integral garages to habitable rooms with alterations to external openings, installation of solar PV panels to the rear elevation, installation of 3no conservation rooflights to the rear elevation, installation of replacement windows, removal of 2no boiler flues and installation of replacement flues on the rear elevation | Westfield House 87 West End Kirkbymoorside North Yorkshire YO62 6AD Approved
  5. 23/00217/FUL | Erection of a single storey extension to the south elevation of the Palm House | Ravenswick Hall Young Bank Lane Kirkbymoorside North Yorkshire YO62 7LT Approved
To consider the cost of £980 for the triennial tree safety survey for Manor Vale woodland, Old Road and Ryedale View play areas, and the sports field, in accordance with insurance requirements
To consider arrangements for a litter picking weekend and invite participation by the community
To review the format of the annual Town Meeting and presentation of the Community Award
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 19 June 2023 at 7.30pm in Church House