Kirkbymoorside Town Council

Issued on 12th December 2017 for a meeting of the Town Council to be held at 7.30pm on 18th December 2017 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the Meeting held on 20th November 2017
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 November 2017
   3. To note the appointment of PKF Littlejohn LLP as external auditor for the 5 year period commencing with the financial year 2017/18
7. Ryedale Local Plan
   1. To note the response from Ryedale District Council to the position statement regarding development sites and receive further information from the Planning Officer
   2. To consider the Ryedale Local Plan Sites Document and Policies Map and agree a suitable response www.ryedaleplan.org.uk/local-plan-sites-publication
   3. To consider and agree to make representation to RDC, as the Planning Authority, that a full assessment of vehicular movement along the A170 from proposed industrial developments should be completed by NYCC Highways Authority as a condition of the process when considering planning applications
8. Street Lighting
   1. To note correspondence received from NYCC, Electrical Engineering - Road Lighting detailing the phasing out of Low Pressure Sodium Lamps (SOX Lamps) from 2019/2020
   2. To consider and agree Phase 2 of the street lighting upgrades to replace the last remaining concrete lighting column (Castlegate, col LP 2), and replacing all the obsolete mercury MBFU lanterns in compliance with NYCC standards and installation of LED lanterns,at a cost of £15,890 + VAT
   3. To consider and agree Phase 3 of the street lighting upgrades to replace all the remaining SOX and fluorescent lanterns with either 10W, 20W or 30W LED lanterns as appropriate, in compliance with NYCC standards at an estimated cost of £15,620 + VAT (subject to inflation at the time of commencement of works)
9. To note correspondence from NYCC with regards to Urban Highway Grass Cutting and agree the option for urban grass cutting for 2018/19
10. The United Charities Trust of Kirkbymoorside
    1. To receive information on The United Charities Trust of Kirkbymoorside
    2. To consider and agree the appointment of Representative Trustees to The United Charities Trust of Kirkbymoorside
       1. http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/CharityWithoutPartB.aspx?RegisteredCharityNumber=232914&SubsidiaryNumber=0
11. A170 Roundabout
    1. To receive a report on the works to the A170 roundabout
    2. To consider the generous offer made by Lesley Temple to purchase, on behalf of the town, Christmas lights for the A170 roundabout and agree a suitable response
12. Manor Vale Woodland
    1. To note the recommendation of a sonic tomographic survey to assess the extent of decay in the lower parts of the Oak tree at the Gillamoor entrance to Manor Vale pursuant to Minute MV17021
    2. To consider and agree appointment of Barnes Associates to carry out the advanced tree assessment at a cost of £315.00 + VAT
13. To note correspondence received from North York Moors National Park with regards to the informal consultation on the Local Plan Planning Policies covering Tranquillity, Remoteness and Dark Night Skies www.northyorkmoors.org.uk/localplanspecialqualities<http://www.northyorkmoors.org.uk/localplanspecialqualities>
14. Counter Terrorism
    1. To note information received in respect of Guidance to Counter Terrorism issued by Counter Terrorism Security Advisors (CTSAs), part of the North East Counter Terrorism Unit
    2. To note receipt of invitation to attend a Counter Terrorism Briefing delivered by a member of the North East Counter Terrorism Unit and agree attendees
15. Minerals and Waste Joint Plan
    1. To note that the Minerals and Waste Joint Plan for North Yorkshire, York and the North York Moors National Park was submitted for independent examination to the Secretary of State for Communities and Local Government on 28th November 2017
    2. To consider and agree to liaise with the market towns to make collective representation to the Public Examination in Spring 2018, reiterating the policy position adopted regarding traffic management pursuant to Minute 17101
16. To consider and agree to submit a letter of concern to NYCC in respect of the response by Third Energy to the policy statement regarding HGV movement relating to the test frack site at Kirbymisperton
17. Community Award
    1. To invite nominations for the Community Award
    2. To note that nominations for the Community Award are required by 30 January 2018
18. Tour de Yorkshire 2018
    1. To note that the Tour de Yorkshire race route for 2018 has been announced and Kirkbymoorside features on Saturday 5th May https://letour.yorkshire.com/tour-de-yorkshire-2018/mens-race/stage-3/map/
    2. To consider and agree to re-form the 2016 working group to showcase Kirkbymoorside
19. Town Mayors Report
20. Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
21. To receive the Town Clerk's report
22. Questions to the Chairman
23. To note the date of the next meeting on 15th January 2018 at 7.30pm in Church House

Related Documents:

• Council Minutes 20 November 2017
• Supporting Document
• Financial Summary to 30 November 2017
• Budget Summary to 30 November 2017
• Statement of Accounts to 30 November 2017
• RDC Local Sites Plan Consultation
• NYCC correspondence re Low Pressure Sodium lamps
• NYCC Street Lighting Quotation - Phase 2
• NYCC Street Lighting Quotation - Phase 3
• Orange Tek ARIALED specification
• NYCC Urban Grass Cutting 2018/19
• Proposed Christmas Light Design
• J K Arboriculture Assessment of Trees at Manor Vale Woodland
• Photos associated with J K Arboriculture Assessment
• Barnes Associates Level 3 Advanced Tree Assessment Methods
• Barnes Asscoaites Conditions of Business
• Barnes Asscoaites Invoice
• NaCTO (National Counter Terrorism Office) Crowded Places Guidance
• UK PROTECT - Counter Terrorism Protective Security Newsletter—Edition 7
• Notice of the Submission of the Minerals and Waste Joint Plan Document
• Cllr Chapman Traffic Management correspondence