Kirkbymoorside Town Council

	Church House, 7 High Market Place, Kirkbymoorside, York YO62 6AT
	Tel: 01751 432217
	Email: town.clerk@kirkbymoorsidetowncouncil.gov.uk
	http://www.kirkbymoorsidetowncouncil.gov.uk

Agenda for the Ordinary Meeting of the Town Council 18 March 2024

Issued on 13 March 2024 for a meeting of the Town Council to be held at 7.30pm on 18 March 2024 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To welcome Cllr Chris Bettany and Cllr Hilary Shields to the Town Council, elected by co-option, Minute 23199
Apologies for absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To receive and approve the draft minutes of the Planning Committee meeting on 19 February 2024
2. To receive and approve the draft minutes of the Ordinary meeting held on 19 February 2024
3. To consider matters arising
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town and County Councillors in respect of questions already posed, and any new matters
To consider financial matters
1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
2. To receive the Financial Summary to 29 February 2024
3. To review the Council's Asset Register
4. To review the Internal Audit Terms of Reference
5. To agree appointment of Ian Smithson to the internal audit at a cost of £187
Community Honours Board
1. To consider a ceiling budget of £700 for the costs associated with manufacture and installation of the Community Honours Board
2. To consider the design and specifications of the Honours Board
3. To note agreement by The Memorial Hall Committee for installation of the Honours Board
Community Celebration Event
1. To consider the draft criteria for the community awards
2. To receive the draft award policy and consider adoption of the same
To review the membership and quorum for committees, delegated teams and representatives
To receive the Schedule of meetings for 2024/25
Computing
1. To consider the cost of £478.33 + VAT to purchase a replacement laptop and £62.50 + VAT for technical services to clone the user data to the new laptop
2. To note an upgrade of the annual ZOHO Workplace Plan at a cost of £69.88 + VAT, to provide Councillors emails @kirkbymoorsidetowncouncil.gov.uk authorised by the Town Clerk in accordance with Financial Standing orders
Sports field
1. To receive the report on leak detection carried out on 26 February
2. To note the full cost of works at £2,700 + VAT, allocated to cost code 106, pursuant to Minute 23194 dated 19 February 2024
3. To note submission of meter readings to 5 March 2024, by all clubs, subsequent to procedures implemented since the last meeting, Minute 23194
Sports Field Development
1. To receive information in respect of the Community Ownership Fund applicable to the project to develop the football club facilities Community Ownership Fund Prospectus
2. To note the 2023 estimated project costs of £212,085 as detailed in the Expression of Interest successfully submitted in April 2023, subject to inflation
3. To note the requirement of the Community Ownership Fund application for at least 20% match funding
4. To note the that Expression of Interest outcomes received prior to February 2024 will no longer be valid
5. To consider submitting a full application to the Community Ownership Fund and completion of a new Expression of Interest with the requirement of 20% match funding
Planning
1. To consider Planning Applications:
  1. ZE24/00168/HOUSE | Erection of single-storey extension to north elevation | 45 West Pasture Kirkbymoorside North Yorkshire YO62 6BR https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=S8SD01NOI4000
  2. ZE24/00157/CAT | T4 Lilac - fell due to storm damage and spilt stem | Town Farm House 9 High Market Place Kirkbymoorside YO62 6AT https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=S8QLANNO02M00
North Yorkshire Council in partnership with Keep Britain Tidy
1. To receive information on two projects being undertaken by North Yorkshire Council in partnership with Keep Britain Tidy
  1. tackling cigarette litter and
  2. chewing gum cleaning
2. To note the designation of four cigarette pillar bins on Market Place for a trial period, at no cost to the Town Council
To receive information from Swish Fibre and note the information sharing drop-in session from 5-7pm on Tuesday 26 March at the Moorside Room
To receive correspondence from representatives of Great Edstone Church and consider a response as appropriate
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Mayor's report
Questions to the Chair
To receive written applications for the office of Town Councillor and to co-opt candidates to fill the existing vacancies
To agree the date of the annual Town meeting on Tuesday 7 May 2024 at 7pm in The Moorside Room
To agree the date of the next Ordinary meeting of the Town Council on 15 May 2023 in Church House