Kirkbymoorside Town Council

Issued on 20 April 2022 for a meeting of the Town Council to be at Church House, 7.30pm on Monday 25 April 2022

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the meeting held on 21 March 2022
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. 2022 Parish Council Elections
   1. To note the Statements of Persons nominated for all the parish and town council elections are now published on the Ryedale District Council website under Election Documents https://www.ryedale.gov.uk/about-the-council/elections-and-voting/elections/parish-town-council-election/
   2. To note that Kirkbymoorside Town Council is not contested and candidates on the Statement of Persons Nominated are elected unopposed
   3. To note that candidates will take office on Monday 9 May 2022
   4. To note the Council may co-opt any person to fill the remaining two vacancies in accordance with Section 21(2)(a) of the Representation of the People Act 1985
7. To consider financial matters:
   1. To report accounts paid since the last meeting of the Council and to approve payments according to the list provided
   2. To receive the Financial Summary to 31 March 2022
   3. To note the review of the hourly cleaning charge for the library will increase the Council's 50% contribution to the annual costs to £1375
8. Section 106
   1. 13/000342/MOUT Land at Westfields, Kirkbymoorside
      1. To receive Schedules 1 and 2 of the Section 106 Agreement relating to Land at Westfields, Kirkbymoorside, dated 30 August 2013, pursuant to minute 21184 dated 21 March 2022
      2. To note the covenants by the County Council:
         1. Education Contribution - £560,000 for expansion and improvement of the primary school
         2. Highway Contribution - £75,000 for enhancement of existing No. 174 and 176 bus services
         3. Travel Plan Contribution - £40,000 for travel plan co-ordinator
         4. Cycle Contribution - £10,000 for the provision of cycle stands in Kirkbymoorside Town Centre
   2. To note receipt of £1,250 being final payment in respect of Section 106 Grant Reference S106-055 associated with additional features at the Half Basketball Court
   3. To note the final payment of £1,143 in respect of Section 106 Grant Reference S106-070 associated with the installation of tree planters on Market Place will be paid upon completion of the works
   4. To note that there are no remaining Section 106 monies for allocation to Kirkbymoorside
9. Jubilee Celebrations
   1. To receive information on progress of arrangements for the Queen's Platinum Jubilee Celebrations
   2. To receive an update on progress of the joint project by Kirkbymoorside History Group and Sylatech to produce a bespoke Kirkbymoorside Commemorative medal
   3. To consider the cost of £650 to contribute to the cost of manufacture of the commemorative medal
10. Play Areas
    1. To note the cost of the annual play area inspections, due in June, will remain at £250 + VAT
    2. To note repairs to the basketball post at Old Road play area have been carried out at a cost of £480 + VAT, authorised by the Town Clerk in accordance with Financial Standing Orders
    3. To note the two seats 'In Memory of Charlie Cornick' have been installed at the skate park
11. To receive an update on progress of Flood Risk Management
12. To note concern regarding recent collisions at the Village Street and Grey Lane junction in Keldholme and consider appropriate action
13. To consider the 2022/23 Levy calculations for the sports field
14. To note necessary works required to dismantle and remove 1no. ash tree in Manor Vale woodland on the boundary with the neighbouring property on Castlegate, at a cost of £540 + VAT and consider the contribution of £270 towards the cost of the works from the property owner
15. To receive the latest York and North Yorkshire Climate Practitioners newsletter
16. To agree the date of the Annual Town Meeting
17. To receive the Town Mayor's Report
18. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
19. To receive the Town Clerk's report
20. Questions to the Chair
21. To note the next meeting to be held at 7.30pm on Monday 16 May 2022 in Church House

Related Documents:

• Draft Council Minutes 21 March 2022
• Supporting Document
• Statement of Accounts to 31 March 2022
• Financial Summary 31 March 2022
• Budget Summary to 31 March 2022
• 2022/23 Levy calculations
• Quotation for tree works in Manor Vale
• York and North Yorkshire Climate Practitioners newsletter

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council