Kirkbymoorside Town Council Documents

Issued on x September 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 15 September 2025 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

Apologies for Absence
1. To receive apologies for absence given in advance of the meeting
2. To consider the approval of reasons given for absence
To receive Declarations of Interest in items on the agenda
Minutes and Matters Arising
1. To approve the draft minutes of the Ordinary meeting dated 21 July 2025
2. To consider matters arising
  1. To receive information pursuant to concerns raised by Cllr Riby regarding the hedge at Ancoats, Piercy End
3. To receive the draft minutes of the Moorside Room Committee meeting dated 28 July 2025
Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters
Financial matters
1. To note completion by PKF Littlejohn LLP of the limited assurance review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2025 with no matters raised
2. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
3. To receive the Financial Summary to 31 August 2025
4. To note completion of the AGAR
To receive and adopt the IT and Email Policy in accordance with new Assertion 10 - Digital and data compliance in the Annual Governance & Accountability Return
To consider proposals for a Kirkbymoorside logo and visual identity revamp, pursuant to discussions with the Kirkbymoorside Community Support Group (KCSG) and agree any appropriate action
Moorside Room
1. To note the allocation of £2,166.67 + VAT from development funds (agreed at Minute 25042) for the supply of engineered wood, agreed by the Moorside Room Committee
2. To consider Moorside Room Committee recommendations:
  1. Installation of engineered wood flooring on top of existing stone tiles
  2. Consideration of a ceiling budget for the associated costs, to include the allocation of up to £1500 from cost code 30
3. To consider the cost of £2075 for installation of flooring on top of existing stone tiles
4. To note completion of works to upgrade the heating pursuant to Minute 25061 dated 21 July 2025
Biodiversity & Wildflower verges
1. To receive correspondence from In Bloom and consider any appropriate action
2. To consider management of the trees and hedgerows at the sports field and play areas, and the verges that the Town Council is responsible for maintaining
To receive information from the Environment Agency in respect of management of the weir and agree any appropriate action
To consider the cost of £1745 + VAT for works to replace damaged ramps pursuant to Minute 25066 dated 21 July 2025
To note the date of the next YLCA Ryedale Branch meeting on Tuesday 7 October and consider any questions/issues/topics to be raised
To consider quotations for the gas contract at the sports field for the term from 30.09.2027
To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
To receive the Town Clerk's report
To receive the Town Mayor's report
Questions to the Chair
To note the date of the next ordinary meeting of the Town Council on 20 October 2025 at 7.30pm in Church House

Agenda in progress for the Ordinary Meeting of the Town Council 15 September 2025